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Microsoft is increasing its administrative capabilities in Groups by introducing a brand new built-in position known as Groups Exterior Collaboration Administrator.
This specialised RBAC position permits organizations to delegate exterior collaboration administration with out granting full Groups admin permissions.
Rollout Timeline
The brand new position will start rolling out in late January 2026 and is predicted to be absolutely accessible worldwide by mid-February 2026.
The deployment will happen mechanically throughout organisations with no motion required earlier than launch.
| Function | Particulars |
| Function Title | Groups Exterior Collaboration Administrator |
| Main Perform | Handle exterior collaboration settings and federation in Groups |
| Coverage Administration | Create and handle Exterior Entry Insurance policies |
| Area Management | Configure which federated domains are allowed or blocked |
| Entry Methodology | PowerShell solely (no admin heart portal entry) |
| Project Scope | World Entra admin heart or Microsoft 365 admin heart |
| Administrative Models | Not supported for this position |
| Prerequisite | World admin task functionality |
This new position primarily impacts directors managing exterior collaboration settings. Organizations can now implement precept of least privilege by delegating particular exterior entry administration duties with out elevating customers to full Groups administrator standing.
The characteristic gives granular management over federation insurance policies whereas sustaining safety boundaries.
The brand new position availability and its advantages for delegated administration. Revise inside insurance policies and coaching supplies to incorporate the Groups Exterior Collaboration Administrator position in your administrative procedures.
Establish staff members who handle exterior collaboration and think about assigning this new position for higher entry management.
The position is completely managed via PowerShell, requiring directors to make use of command-line interfaces for all configuration duties.
Moreover, the position can’t be scoped to particular Administrative Models, which means assignments apply on the organizational degree.
World directors retain the power to assign or unassign this position via both the Microsoft Entra admin heart or Microsoft 365 admin heart, offering flexibility in position administration.
No fast motion is required earlier than the rollout. Organizations ought to put together communication plans and documentation updates throughout January 2026 to make sure groups perceive the brand new administrative capabilities when the position turns into accessible.
Seek the advice of Microsoft’s official documentation on Groups administrator roles and Microsoft Entra built-in roles accessible via Microsoft Be taught.
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