Sunday, January 12, 2025

Hacking our approach to higher staff conferences


Since this weblog was initially printed, I’ve additionally launched the Distill CLI. You’ll be able to learn the observe up weblog put up or tinker with the code on GitHub.


As somebody who takes loads of notes, I’m at all times looking out for instruments and techniques that may assist me to refine my very own note-taking course of (such because the Cornell Methodology). And whereas I usually favor pen and paper (as a result of it’s proven to assist with retention and synthesis), there’s no denying that expertise might help to boost our built-up talents. That is very true in conditions resembling conferences, the place actively taking part and taking notes on the similar time may be in battle with each other. The distraction of wanting all the way down to jot down notes or tapping away on the keyboard could make it laborious to remain engaged within the dialog, because it forces us to make fast selections about what particulars are vital, and there’s at all times the danger of lacking vital particulars whereas making an attempt to seize earlier ones. To not point out, when confronted with back-to-back-to-back conferences, the problem of summarizing and extracting vital particulars from pages of notes is compounding – and when thought of at a bunch stage, there’s important particular person and group time waste in trendy enterprise with most of these administrative overhead.

Confronted with these issues each day, my staff – a small tiger staff I prefer to name OCTO (Workplace of the CTO) – noticed a possibility to make use of AI to enhance our staff conferences. They’ve developed a easy, and simple proof of idea for ourselves, that makes use of AWS companies like Lambda, Transcribe, and Bedrock to transcribe and summarize our digital staff conferences. It permits us to collect notes from our conferences, however keep centered on the dialog itself, because the granular particulars of the dialogue are robotically captured (it even creates a listing of to-dos). And as we speak, we’re open sourcing the instrument, which our staff calls “Distill”, within the hopes that others would possibly discover this handy as nicely: https://github.com/aws-samples/amazon-bedrock-audio-summarizer.

On this put up, I’ll stroll you thru the high-level structure of our mission, the way it works, and provide you with a preview of how I’ve been working alongside Amazon Q Developer to show Distill right into a Rust CLI.

The anatomy of a easy audio summarization app

The app itself is straightforward — and that is intentional. I subscribe to the concept that programs must be made so simple as doable, however no easier. First, we add an audio file of our assembly to an S3 bucket. Then an S3 set off notifies a Lambda operate, which initiates the transcription course of. An Occasion Bridge rule is used to robotically invoke a second Lambda operate when any Transcribe job starting with summarizer- has a newly up to date standing of COMPLETED. As soon as the transcription is full, this Lambda operate takes the transcript and sends it with an instruction immediate to Bedrock to create a abstract. In our case, we’re utilizing Claude 3 Sonnet for inference, however you possibly can adapt the code to make use of any mannequin out there to you in Bedrock. When inference is full, the abstract of our assembly — together with high-level takeaways and any to-dos — is saved again in our S3 bucket.

Distill architecture diagram

I’ve spoken many instances concerning the significance of treating infrastructure as code, and as such, we’ve used the AWS CDK to handle this mission’s infrastructure. The CDK provides us a dependable, constant approach to deploy assets, and make sure that infrastructure is sharable to anybody. Past that, it additionally gave us a great way to quickly iterate on our concepts.

Utilizing Distill

In the event you do this (and I hope that you’ll), the setup is fast. Clone the repo, and observe the steps within the README to deploy the app infrastructure to your account utilizing the CDK. After that, there are two methods to make use of the instrument:

  1. Drop an audio file instantly into the supply folder of the S3 bucket created for you, wait a couple of minutes, then view the leads to the processed folder.
  2. Use the Jupyter pocket book we put collectively to step by means of the method of importing audio, monitoring the transcription, and retrieving the audio abstract.

Right here’s an instance output (minimally sanitized) from a latest OCTO staff assembly that solely a part of the staff was capable of attend:

Here’s a abstract of the dialog in readable paragraphs:

The group mentioned potential content material concepts and approaches for upcoming occasions like VivaTech, and re:Invent. There have been ideas round keynotes versus having hearth chats or panel discussions. The significance of crafting thought-provoking upcoming occasions was emphasised.

Recapping Werner’s latest Asia tour, the staff mirrored on the highlights like partaking with native college college students, builders, startups, and underserved communities. Indonesia’s initiatives round incapacity inclusion had been praised. Helpful suggestions was shared on logistics, balancing work with downtime, and optimum occasion codecs for Werner. The group plans to analyze turning these learnings into an inner e-newsletter.

Different subjects lined included upcoming advisory conferences, which Jeff might attend nearly, and the evolving function of the trendy CTO with elevated deal with social impression and world views.

Key motion gadgets:

  • Reschedule staff assembly to subsequent week
  • Lisa to flow into upcoming advisory assembly agenda when out there
  • Roger to draft potential panel questions for VivaTech
  • Discover recording/streaming choices for VivaTech panel
  • Decide content material possession between groups for summarizing Asia tour highlights

What’s extra, the staff has created a Slack webhook that robotically posts these summaries to a staff channel, in order that those that couldn’t attend can compensate for what was mentioned and shortly evaluate motion gadgets.

Bear in mind, AI will not be excellent. A few of the summaries we get again, the above included, have errors that want handbook adjustment. However that’s okay, as a result of it nonetheless accelerates our processes. It’s merely a reminder that we should nonetheless be discerning and concerned within the course of. Crucial pondering is as vital now because it has ever been.

There’s worth in chipping away at on a regular basis issues

This is only one instance of a easy app that may be constructed shortly, deployed within the cloud, and result in organizational efficiencies. Relying on which examine you have a look at, round 30% of company staff say that they don’t full their motion gadgets as a result of they will’t bear in mind key info from conferences. We are able to begin to chip away at stats like that by having tailor-made notes delivered to you instantly after a gathering, or an assistant that robotically creates work gadgets from a gathering and assigns them to the proper individual. It’s not at all times about fixing the “huge” downside in a single swoop with expertise. Typically it’s about chipping away at on a regular basis issues. Discovering easy options that change into the muse for incremental and significant innovation.

I’m notably involved in the place this goes subsequent. We now reside in a world the place an AI powered bot can sit in your calls and may act in actual time. Taking notes, answering questions, monitoring duties, eradicating PII, even wanting issues up that may have in any other case been distracting and slowing down the decision whereas one particular person tried to seek out the information. By sharing our easy app, the intention isn’t to indicate off “one thing shiny and new”, it’s to indicate you that if we are able to construct it, so are you able to. And I’m curious to see how the open-source group will use it. How they’ll prolong it. What they’ll create on prime of it. And that is what I discover actually thrilling — the potential for easy AI-based instruments to assist us in increasingly methods. Not as replacements for human ingenuity, however aides that make us higher.

To that finish, engaged on this mission with my staff has impressed me to take alone pet mission: turning this instrument right into a Rust CLI.

Constructing a Rust CLI from scratch

I blame Marc Brooker and Colm MacCárthaigh for turning me right into a Rust fanatic. I’m a programs programmer at coronary heart, and that coronary heart began to beat quite a bit sooner the extra acquainted I received with the language. And it turned much more vital to me after coming throughout Rui Pereira’s fantastic analysis on the vitality, time, and reminiscence consumption of various programming languages, once I realized it’s super potential to assist us construct extra sustainably within the cloud.

Throughout our experiments with Distill, we needed to see what impact shifting a operate from Python to Rust would appear to be. With the CDK, it was simple to make a fast change to our stack that permit us transfer a Lambda operate to the AL2023 runtime, then deploy a Rust-based model of the code. In the event you’re curious, the operate averaged chilly begins that had been 12x sooner (34ms vs 410ms) and used 73% much less reminiscence (21MB vs 79MB) than its Python variant. Impressed, I made a decision to essentially get my palms soiled. I used to be going to show this mission right into a command line utility, and put a few of what I’ve discovered in Ken Youens-Clark’s “Command Line Rust” into follow.

I’ve at all times liked working from the command line. Each grep, cat, and curl into that little black field jogs my memory numerous driving an outdated automotive. It might be slightly bit tougher to show, it’d make some noises and complain, however you are feeling a connection to the machine. And being energetic with the code, very like taking notes, helps issues stick.

Not being a Rust guru, I made a decision to place Q to the check. I nonetheless have loads of questions concerning the language, idioms, the possession mannequin, and customary libraries I’d seen in pattern code, like Tokio. If I’m being sincere, studying easy methods to interpret what the compiler is objecting to might be the toughest half for me of programming in Rust. With Q open in my IDE, it was simple to fireplace off “silly” questions with out stigma, and utilizing the references it offered meant that I didn’t should dig by means of troves of documentation.

Summary of Tokio

Because the CLI began to take form, Q performed a extra important function, offering deeper insights that knowledgeable coding and design selections. As an example, I used to be curious whether or not utilizing slice references would introduce inefficiencies with massive lists of things. Q promptly defined that whereas slices of arrays could possibly be extra environment friendly than creating new arrays, there’s a chance of efficiency impacts at scale. It felt like a dialog – I may bounce concepts off of Q, freely ask observe up questions, and obtain speedy, non-judgmental responses.

Advice from Q on slices in Rust

The very last thing I’ll point out is the function to ship code on to Q. I’ve been experimenting with code refactoring and optimization, and it has helped me construct a greater understanding of Rust, and pushed me to suppose extra critically concerning the code I’ve written. It goes to indicate simply how vital it’s to create instruments that meet builders the place they’re already snug — in my case, the IDE.

Send code to Q

Coming quickly…

Within the subsequent few weeks, the plan is to share my code for my Rust CLI. I want a little bit of time to shine this off, and have of us with a bit extra expertise evaluate it, however right here’s a sneak peek:

Sneak peak of the Rust CLI

As at all times, now go construct! And get your palms soiled whereas doing it.

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